Tour Planning

We believe in providing a quality and personalised experience from start to finish.

planning made easy!

All tour itineraries are fully customised to your teaching program.

At Academy Travel, we aim to go above and beyond and make your job as easy as possible by providing exceptional levels of service and sharing our years of knowledge in both travel and education. While we offer suggested itineraries based on the syllabus dot points, we work with each educational provider to develop a tailor-made program. We can use our experience to provide a practical itinerary that maximises the time on the ground while not being too exhausting for participants.

Read through our suggested planning timeline for organising your study tour…

    • Contact Academy Travel to discuss your itinerary and request a customised quote.

    • Request initial approval from the principal and relevant governing body to offer the tour.

    • Request promotional material to advertise the tour – itinerary flyers and posters.

    • Gauge the level of interested participants by using our Expression of Interest form.

    • Once you have at least 20 interested families, we will confirm a date and time to hold an information evening at your school with an Academy Travel representative.

    • If the minimum amount of participant bookings are reached, the tour will become confirmed.

    • A product manager and tour consultant will be assigned to look after your tour.

    • The organising teacher will be provided with a draft detailed itinerary for approval.

    • Any special requests should be provided to the operator at this time.

    • Compile the required risk management documentation – assistance provided by Academy Travel.

    • Rooming breakdowns will be provided by the product manager for completion.

    • Assistance may be required in chasing down documents and/or payments.

    • 70 days prior, final payment is due.

    • Approximately 4 weeks prior, we will conduct a pre-departure meeting at your school in which travel documents and a full briefing on the practical aspects of the tour will be given.

    • Meet the group at the airport with check-in assistance by an Academy Travel representative.

    • Farewell families at the departure gate and bon voyage!

ENQUIRE TODAY

Get in touch about organising an Educational Tour for your school, university or educational provider.